Converting QuickBooks Desktop to QuickBooks Online » Paid Daily USA

Converting QuickBooks Desktop to QuickBooks Online

There are so many products that QuickBooks Services offer, QuickBooks Desktop, and QuickBooks Online are two of them. Both of them has their own benefits and features for specific business purpose. Both give strong accounting and finance management help. QuickBooks Desktop provides more features to customize forms as compared to QuickBooks Online. But QuickBooks Online is also no less, it is easy to learn and use as it holds more automations. A lot of people do switch from QuickBooks Desktop to QuickBooks Online but it all depends on the type and size of business you have.

How to switch QuickBooks Desktop files to QuickBooks Online?

QuickBooks Online is mostly being preferred by small and medium businesses across the road. Being with QBO makes it a lot easier to make business operations with easy access to QuickBooks anywhere and anytime. However, many people are still using QuickBooks desktop just because they think that it is very hectic to switch from Desktop to Online, and also there are chances of losing data. But this is not the case and so not true, the complete process of converting is so hassle-free and quick.

Below are the steps through which you can convert QuickBooks Desktop files to QuickBooks Online-

  • Firstly, check your file requirements. 
  • Prepare the data. 
  • Now, create a QuickBooks Online account. 
  • Open your QuickBooks Desktop.
  • Next, log in again to the QuickBooks Online account. 
  • Select the QuickBooks Online company. 
  • Now copy your data file. 
  • Click on “OK got it”, after your data gets copied and you get the notification.
  • Once you finish with all the above steps do check that all your data have been exported perfectly or not, before you start working on QuickBooks Online. 
  • Finally, click on the “complete your setup” option to login into QuickBooks Online and review your data.

Read more about: “What to do when QuickBooks Won’t Open”

For whom QuickBooks Desktop is a good choice?

  • It is a great stop for businesses that have a fixed office location. 
  • For all those businesses who need access for a small number of people or group. 
  • Those businesses who do not want all of their books to be accessible online. 
  • The one that doesn’t want a recurring monthly charge. 
  • Especially those businesses who want to try customized features like- the ability to budget tracking and spending.

For whom QuickBooks Online is a good choice?

  • It is really a very good option for those businesses where people want to remote access their books. 
  • For the businesses where people in large number or group may want to access the books at the same time. 
  • For the one those who are okay with cloud computing, where we have the flexibility to store data online. 
  • If you want software that is easy to learn and use then undoubtedly go with QuickBooks Online. 
  • For everyone who does not have any problem paying the monthly fee.
  • Especially for all those businesses who want to try various automations.

Difference between QuickBooks Online and QuickBooks Desktop?

  • QuickBooks Online is a cloud-based software that can be accessed being anywhere, anytime. Whereas QuickBooks Desktop is a locally installed software. 
  • QuickBooks Online provides us with a variety of automations. Whereas QuickBooks Desktop has more features to try. 
  • QuickBooks Online is more user-friendly and easy to learn. Whereas QuickBooks Desktop is a little difficult to learn because of its many different features. 
  • QuickBooks Online needs a monthly subscription. Whereas QuickBooks Desktop needs a yearly subscription.


QuickBooks Desktop 

QuickBooks Online 

Ease of use

Very good


Customer Support

Very good

Very good

Reviews and user feedback 

Very good


Best for For small to large businesses who are in search of some easy accounting software that has strong features and mobility. 

For small to large businesses who need some locally installed software for complex accounting. 

What are the benefits of switching to QuickBooks Online?

  • Accounting- Both QuickBooks Online and QuickBooks Desktop are amazing accounting tools. But QuickBooks Online serves with a benefit of one special bookkeeping service called “QuickBooks Live Bookkeeping”. This service is a blessing to all those small business owner who are starting fresh in the accounting world. It will give them huge peace of mind with managing books and filing small business taxes. 
  • Invoicing- If we talk about invoicing, QuickBooks Online leads over QuickBooks Desktop. QuickBooks Online helps you to create amazing customer invoices, so easily. As the designs are so clear and modified which makes it easy for the customers to understand the invoices. Whereas in QuickBooks Desktop it is really difficult to understand and customize.
  • Financing- QuickBooks Services has recently added one more service to the list i.e. new lending service called “QuickBooks Capital.” This service is best for all small business owners who are in need of working capital in order to manage better cash flow. Only QuickBooks Online users have the liberty to access this new QuickBooks capital service.

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